Director, Finance and Administration

Do you want to be a part of an organization with established leadership in continuously and collaboratively innovating to support safe work environments, encourage healthy workers and improve prevention outcomes in Ontario?  Are you are ready to turn your potential into performance and take their career to the next level?

The Public Services Health and Safety Association (PSHSA) is currently recruiting for the Director, Finance & Administration. This is an exciting opportunity for an innovative, strategic thinker and inspiring leader who is both obsessed with the numbers and with the employee experience, possessing high personal savvy and emotional intelligence, and is skilled in building relationships throughout an organization, coaching and advising leaders, and influencing key stakeholders.

Reporting to the CEO & COO and as a trusted member of the senior leadership team, the Director, Finance & Administration will be responsible for strategic leadership, planning, management, and oversight of all major financial operations for the organization in support of and alignment with PSHSA’s strategy.

Additionally, the Director, Finance & Administration also manages procurement function, government filings and provides subject matter expertise to PSHSA’s management team, being a prominent role that drives day-to-day as well as long-term strategic view of the organizational planning, management issues and upgrading of operations, recognizes the importance of understanding and integrating the business with Finance.

Job Responsibilities

Financial Management:

  • Verifies the accuracy and timeliness of all finance functions: accounts payable, accounts receivable, payroll processing, cash management, general ledger, collections, government remittances and internal control policies and procedures.
  • Manages financial cycles, including daily operational requirements, monthly and quarterly reporting, and annual business planning, budgeting and forecasting.
  • Responsible for the preparation of government and stakeholder funding submissions and reporting requirements for maintaining funding designation.
  • Manages audits and reviews including financial as well as other legislative or stakeholders / funder requirements; ensuring timeliness of process and integration of information as required as well as ensuring government filings are completed on a timely basis.


  • Assists in the development and implementation of PSHSA’s strategic and business plans, policy development, long-range goals and objectives, and monitors project progression.
  • Manages staff within the Finance function.
  • Supports the CEO & COO initiatives and provides regular briefings and reports.
  • Collaborates with the Audit and Finance Committee of the Board and Independent Auditors on all matters of overseeing PSHSA’s financial management, risk management, internal control and governance.
  • Liaises with sector partners (HSA’s), stakeholders, funders and internal PSHSA departments to ensure cross communication of legislative requirements, time-sensitive deliverables, and strategic opportunities.
  • Supports the business planning and budgeting processes, including translation of business objectives and deliverables into financial requirements, forecasts and projections.
  • Develops, implements and monitors operational policies and administrative procedures, in particular in the area of finance, with a focus on compliance and continuous improvement.

Administration & Procurement:

  • Manages procurement activities with vendors and suppliers involving sourcing, supplier selection and evaluation, ensuring compliance with all regulations, legislation, directives and trade law.
  • Manages and directs all staff activities to provide timely services to other departments and ensures the daily operation of their work unit and accountability and adherence to all applicable laws, policies and procedures.
  • Coordinates and monitors department programs and projects to attain goals and objectives of the work unit.
  • Directs the development, the design, re-design, implementation and enhancement of manual and automated systems to enhance internal and external client satisfaction and employee productivity.
  • Reviews and oversees contracts, agreements, and/or leases to ensure service / revenue is in compliance with the contract and to verify accuracy of content and figures.
  • Conducts briefings to management and other executives to report information and answer questions.


  • Develops initiatives, maintains and revises policies and procedures for the general operation of the Compliance Program.
  • Develops report and act on all compliance based issues to ensure achievement of the objectives of an effective compliance program.
  • Ensures the organization, its management and employees are in compliance with the regulations of Transfer Payment agencies, that company policies and procedures are being followed, and the behavior in the organization meets the company’s Standards of Conduct.
  • Ensures adherence to corporate governance practices, funder compliance directives, standard accounting practices (ie GAAP), and legislative requirements.
  • Acts as a channel of communication to receive and direct compliance issues to the appropriate resources for investigation and resolution.

Skills and Requirements 

  • Relevant university degree in Finance, Business Administration, Accounting or other relevant areas and professional designation (CPA/CA, CMA, CGA) with solid practical knowledge application.
  • 5+ years of progressive experience within finance/accounting (experience in a public sector and/or Not for Profit environment is an asset).
  • Knowledge of finance, accounting, budgeting, and cost control principles including generally accepted accounting principles (GAAP).
  • Experience implementing accrual-based accounting practices, and working with governmental funding is an asset.
  • Experience partnering with Board of Directors, Board Committees, and CEO levels in driving to results with judgment and accountability.
  • Experience working in, or managing working relationships, with third party professional services firms (i.e. audit, tax accountants, legal).
  • Demonstrated knowledge of audit requirements and progressive experience in dealing with external auditors.
  • Experience managing procurement and dealing with liability insurance.
  • An extraordinarily high level of honesty, transparency and ethics.
  • Skilled at communicating financial information in an approachable format.
  • Excellent knowledge of financial systems (preferably “Great Plains”) and Management Reporter
  • Must be proficient in MS Outlook, Word, and Excel (advanced design and usage of Excel models required).
  • The ability to work independently and resourcefully.
  • Strong skills in multi-tasking with attention to detail, accuracy, timely delivery, and excellent follow-up.
  • Strong leadership skills is a must coupling with hands-on executional capability.

Core Competencies 

Communications; Customer Focus; Drive for Results; Problem Solving; Critical Thinking; Self-Development; Project Management; Process Management; Interpersonal Savvy

Details of the Role

Status: Permanent, full-time
Location: Toronto, North York
Travel Required: Infrequently, locally
Hours of Work: 37.5 hours/week

Posting Date: 01/09/2018

Apply Now!

Qualified applicants are asked to forward their resume to Human Resources by email at by 4 p.m. on January 31, 2018. Complete application will include: Cover letter and Resume referencing the job title in the subject line.

PSHSA is an Equal Opportunity Employer. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, PSHSA will provide accommodations to applicants with disabilities throughout the recruitment, selection and/or assessment process. If selected to participate in the recruitment, selection and/or assessment process, please inform Human Resources staff of the nature of any accommodation(s) that you may require.

We thank all applicants for their interest, however, only candidates selected for an interview will be contacted.